Three Tips For Handling PDF Conversions

1. Zamzar launches a pretty nifty file conversion service

I wanted to scrape a graphic from a PDF file and I was searching online for my options. Normally one looks for a packaged option, downloadable, and I was sorting through the free and not so free, the working and not so working and I came across this little gem called Zamzar. It’s a service, rather than software, and they do one or two of the niftiest things going. First, they translate my PDF files into just about any file format I could wish for. This was what I wanted in the first place, but they also offered to do little other things that were neat, like send me a file that they can scrape off Youtube! I like that. Let me go aside for a paragraph and then back to Zamzar.

I pulled Paul Tobey’s Music Box Dancer, which is a jazzed up version of the classic off and now I can listen to it on my PDA when I don’t have internet access. One of the comments said it best for me: “I like both versions. These guys are just having a great jam session having fun with a tune that lends itself to such things.” Over 22,000 views can’t be wrong! Paul is an interesting guy. I met him at one of his Internet Marketing Courses, and after about three hours, realized that he wasn’t just teaching me how to do Search Engine Optimization, but he was also teaching me about copy writing, etiquette, strategy, how to close sales, and just plain Internet business sense. His Music Box dancer is at http://www.youtube.com/watch?v=tmqgNKB1uog and you can look over his internet marketing course at http://www.trainingbusinesspros.com/. But that’s not why I’m writing this. Through Paul, I found a great practical use for Zamzar and this is how it fits usefully into my life.

Zamzar is a pretty neat converter. It's free. You go to www.zamzar.com and simply upload your file. Shortly afterwards, Zamzar emails you a link back. You follow that link and download the converted file. It's free, and pretty easy!

Zamzar does the following conversions to PFD and back. The entire list, which includes images, audio and video!

• convert PDF to doc - Microsoft Word Document
• convert PDF to html - Hypertext Markup Language
• convert PDF to odt - OpenDocument Text Document
• convert PDF to pcx - Paintbrush Bitmap Image
• convert PDF to png - Portable Network Graphic
• convert PDF to ps - Postscript document
• convert PDF to rtf - Rich Text Format
• convert PDF to txt - Text document
and

• convert csv to PDF Comma Separated Values
• convert doc to PDF Microsoft Word Document
• convert docx to PDF Microsoft Word 2007 Document
• convert odp to PDF OpenDocument presentation
• convert ods to PDF OpenDocument spreadsheet
• convert odt to PDF OpenDocument Text Document
• convert ppt to PDF Microsoft PowerPoint Presentation
• convert pptx to PDF Microsoft PowerPoint 2007 Presentation
• convert ps to PDF Postscript document
• convert rtf to PDF Rich Text Format
• convert wpd to PDF WordPerfect Document
• convert wps to PDF Microsoft Works Document
• convert xls to PDF Microsoft Excel Spreadsheet
• convert xlsx to PDF Microsoft Excel 2007 Spreadsheet

The thing that I really like about Zamzar is that they are new and coming up with new stuff all the time. It also seems to convert WordPerfect documents into Word documents and Word documents into WordPerfect Documents which can be very handy if you are in a WordPerfect shop.

I'll use Zamzar occasionally. However, I'm not sure I want to ship my corporate or personal information to Zamzar or off into some unknown place in the Interweb, but I sure like it for what it does. I'll stick to MyPDFCreator for the business critical and personal stuff, but Zamzar is a great tool in the toolbox!

2. PDF Etiquette: It's the right thing!

Just because you have PDF doesn't mean you have to use it! When should one use PDF and when should one stick to POT (Plain old Text)

PDF is great when you want to send an uneditable document. Examples include quotations, invoices, legal documents, and ebooks PDF is also outstanding for sending documents for which the presentation layout is crucial, like annual reports.

However, anytime that you email an attachment, it requires extra clicks to open it, and people tend not to do extra clicks. They miss the attachment, or they don't want to open attachments for fear of viruses, or, if they are on an old computer, opening up large PDF or other files can slow down and stop a computer. If you are sending a birthday party initiation or something casual, put it in the email. Don't use any attachment at all.

3. In Software, "Feature Rich" can be a "Bloated Pig"!

Make sure that the software you are using isn't loaded down with options you'll never use. If you buy, for example, Adobe Professional for $449.00 you are getting the most complete feature rich, product available. This is great when you want to "Design forms to collect and aggregate data through e-mail or on the web" for example. But if 100% you are going to do falls in the realm of "create a Word Document or a PowerPoint show and convert it to PDF and back" then you don't need to spend most of the $449.00 and you don't need to have to struggle through the myriad of options that the "Feature Rich" software offers you, and you don't need to go on a three day training course. Buy the bacon, not the whole hog!